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Getting Started with the Dashboard

Logging in to your Dashboard

In order to receive a log in name and password, please contact Ohio EMA at (email, phone). 

Click on the log in text located at the top left corner of the website page.

Sign in with the user name and password received from the Ohio EMA and click the Log In button.

 

Welcome Tab

General instructions

This section contains a greeting as well as instructions on how to begin entering plan and project information. This tab also includes a link to convert information in to a PDF and contact information for the Ohio EMA SHARPP staff.

Logging out

The user can log out by clicking the log out text in the top right corner of the Dashboard.

How do I convert documents to a PDF?

In order to convert documents to a PDF format, click on http://www.primopdf.com/online.aspx link. This is also available on the Welcome Tab of the Dashboard.

Profile Tab

Updating/editing information

Users may update existing contact information by clicking the update button                          on the right section of the Profile Tab. Click on the save button to save information.

Planning Tab

Adding a new plan

In order to add a new plan, click on the Add New Plan button located on the top right of the Planning Tab                                                

Select the organization which the plan is associated and click Create to begin uploading plan information or Cancel to quit.

 

Planning Tabs

                Cover Page Tab

                Plan title

                                                                Summary

                                                                Uploading cover PDF document

                                                                Participating jurisdictions

                                                                Saving information

                Sections Tab

                Section Title

                                                                Summary

                                                                Uploading Section PDF documents

                                                                Saving/deleting  information (Sections uploaded)

 

                Appendix Tab

Appendix Title

                                                                Summary

                                                                Uploading Appendix PDF documents

                                                                Saving/deleting  information (Appendices uploaded)

Maps

HIRA Summary (link to State HIRA)

Hazard Analysis

Natural hazards that will be quantified in this section include:  Coastal Erosion, Dam/Levee Failure, Drought, Fire, Earthquake, Flooding, Invasive Species, Land Subsidence, Mud/Landslide, Severe Summer Storms, Tornado, Wildfire, Windstorms and Winter Storms.  The user also has the option to enter hazards not listed in the Hazards column in “Other” hazard row(s).

Frequency

A key factor in the hazardousness of particular agent is the frequency with which it occurs. Some hazards have been relatively frequent in this state while others were only sporadic. For this hazard analysis, the frequency with which an event occurs is based on the number of Gubernatorial Declarations associated with the hazard agent from 1991 through 2007. Using Gubernatorial Declarations provides a minimum threshold of damage as well as provides a wider variety of hazards than utilizing the presidential declarations. The only frustration with this profile is the lack of longevity of the sample. The Secretary of State for Ohio only has records going back to 1991.

 

          1                                  2                                            3                                   4_______________5

        None                          Low                                   Medium                           High         Excessive

If a hazard/event had no occurrences, it scored a one. If the hazard/event occurred from one to two times, it has a Low Probability of occurrence and scored a two. If it occurred three to five times, it has a Medium Probability and numerical score of three. If the hazard was experienced six to eight times, has a High Probability and scored a four. If the hazard occurred nine or more times, it received an Excessive Probability rating and a score of five.

 

It is important to note that frequency was considered a key factor in determining the hazard profile. To that end, the score for this factor was multiplied by 1.5 to weight the score more importantly than other factors. See Appendix 1 for more information (link).

Average Response Duration

Average Response Duration may be defined as “time on the ground” or the time-period of response to a hazard, or event. Transportation accidents may last a few hours whereas a tire fire may last a week or a flood several weeks. Duration, therefore, may not always be indicative of the degree of damage but it remains a factor.

 

           1                             2                               3                                4_________________5   

      Minimal                   Short                       Medium                      Long                         Excessive

 (Less than ½ day)  (Less than 1 day)  (Less than 1 week)  (Less than 1 month)  (Less than 1 Year)

Average Speed of Onset

Average Speed of Onset may affect all other factors due to lack of warning or time to prepare for impact. The lead-time required protecting lives and property varies greatly with each event. For instance, a winter storm may develop so slowly that there is time to alert crews and emplace plows, but flash floods can occur with no warning.

 

           1                                          2                                      3                                         4

     Extended                            Medium                           Short                              Short-None

(Over 24 hours)                     (12 – 24 hours)             (6 to 12 hours)              (Minimal to no warning)

Average Magnitude (Impact)

Average Magnitude is the geographic dispersion of the hazard. For instance, how many counties would be impacted by a flood or hazardous material incident? Similar to the Frequency, this hazard deemed more important and therefore received a weighted value of 1.25 above the raw score. The score is based on the number of counties potentially impacted by an event.

 

                1                                          2                                                3                                         4

     Negligible                            Limited                                     Critical                              Catastrophic

(Less than 10)                         (10 to 25)                                  (25 to 50)                           (More than 50)

Impact on Business

The Impact on Business refers to enduring economic impact of the hazard on the community by an event. A score of one compares to a shutdown of critical facilities for less than 24 hours. Two equals a complete shutdown of critical facilities for one week. A score of three means a complete shutdown of critical facilities for at least two weeks. A score of four equals a complete shutdown of critical facilities for 30 days or more. This factor was developed and in keeping with the hazard analysis developed by the Mitigation Branch at Ohio EMA in their Enhanced Mitigation Plan.

 

          1                                            2                                               3                                         4

1-      (Shutdown of critical facilities for less than 24 hours)

2-      (Complete shutdown of critical facilities for one week)

3-      (Complete shutdown of critical facilities for at least two weeks)

4-      (Complete shutdown of critical facilities for 30 days or more)

Impact on Human (People)

This factor relates to the number of lives potentially lost to a particular hazard agent. This factor can vary between jurisdictions based on economic, geographic, and demographics of the particular populations. Therefore, some generalization need be inflected on this factor. This factor was developed and in keeping with the hazard analysis developed by the Mitigation Branch at Ohio EMA in their Enhanced Mitigation Plan.

 

          1                                             2                                               3                                       4

     Minimum                                 Low                                      Medium                              High

(Minor injuries)                   (Some injuries)            (Multiple severe injuries)         (Multiple deaths)

Impact on Property

This factor relates to the amount of property potentially lost to a particular hazard agent. This factor can vary between jurisdictions based on economics, geographic amount owned, and demographics of the particular populations. Therefore, some generalization need be inflected on this factor. This factor was developed and in keeping with the hazard analysis developed by the Mitigation Branch at Ohio EMA in their Enhanced Mitigation Plan.

 

          1                                             2                                               3                                       4

     Minimum                                 Low                                      Medium                              High

1-      (Less than 10% of property severely damaged)

2-      (More than 10% of property severely damaged)

3-      (More than 25% of property damaged)

4-      (More than 50% of property severely damaged)

Factor/Value Overview

Frequency (Based on Past Gubernatorial Declarations from 1991 through 2007 data): 1 = none; 2 = 1-2; 3 = 3-5; 4 = 6-8; 5 = 9 or more

Adjusted Frequency: Same scoring as above, however score is weighted for importance by factor of 1.5

Average Response Duration: 1 = Less than one-half day; 2 = Less than one day; 3 = Less than one week; 4 = Less than one month; 5 = Less than one year

Average Speed of Onset: 1 = more than 24 hrs warning; 2 = 12 to 24 hrs warning; 3 = 6 to 12 hrs; 4 = minimal or no warning

Average Magnitude (Average number of counties impacted): 1 = Negligible (Less than 10); 2 = Limited (10 to 25); 3=Critical (25 to 50); 4 = Catastrophic (More than 50)

Adjusted Average Magnitude: Same scoring as above, however score is weighted for importance by factor of 1.25

Adjusted Total Score: Total of the Adjusted Frequency, Average Response Duration, Average Speed of Onset, and Adjusted Average Magnitude

Business: 1 = Low (Shutdown of critical facilities for less than 24 hours); 2 = Medium (complete shutdown of critical facilities for one week); 3 = High (complete shutdown of critical facilities for at least two weeks); 4 = Excessive (complete shutdown of critical facilities for 30 days or more)

Human: 1 = Low (Minor injuries); 2 = Medium (Some injuries); 3 = High (Multiple severe injuries; 4 = Excessive (Multiple deaths)

Property: 1 = Low (Less than 10% of property severely damaged); 2 = Medium (More than 10% of property severely damaged); 3 = High (More than 25% of property damaged); 4 = Excessive (More than 50% of property severely damaged)

Vulnerability Analysis

                                                                                Hazards/Other

                                                                                Structures At-Risk

Residential

Commercial

Critical

Total

Damage in Dollars

Residential

Commercial

Critical

Total

Mitigation Actions

Reviewing a plan that is in progress of being uploaded

                Status definitions

                Submitting your plan to Ohio EMA

                Crosswalk

Project Tab

 


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